The name of this organization shall be the Friends
of the Pittsboro Memorial Library, Inc., hereinafter referred to as the
The purposes of the Friends are to maintain an
association of persons interested in books; to promote reading; to support the
development of library services, programs, and facilities for the community;
to keep the public informed of the library’s functions and needs; and to
encourage gifts, endowments and bequests.
persons or groups interested in the purposes of the Friends shall be eligible
member shall be entitled to one vote.
IV. Dues and Fiscal Year
annual dues shall be determined by the Board of Directors (hereinafter
fiscal year shall begin July 1.
Officers, Elections, and Terms of Office
officers of the Friends shall be President, Vice-President, Recording
Secretary, Corresponding Secretary, and Treasurer.
officers shall be elected at the annual spring meeting for a term of one year,
by a majority of the members present.
later than four weeks before the December board meeting, the President shall
appoint a nominating committee consisting of three (3) members, whose function
shall be to nominate and obtain the consent of members to serve as officers
for the following year. Nominations also may be made from the floor at the
annual spring membership meeting, provided that consent of nominee(s) has/have
newly elected officers will assume their duties July 1.
officers shall have the usual duties and authority exercised by officers of a
Board shall consist of five (5) elected officers, one Pittsboro representative
of the Chatham County Library Board, and the immediate past president, plus
standing committee heads and at-large members, not to exceed seventeen (17)
board members total. Standing committees shall include Programs, Publicity,
Newsletter, and Membership, and others as required for carrying out the
business of the Friends.
Board of Directors shall act finally on all projects proposed and on all
matters arising between meetings of the Friends. It shall receive reports of
officers and committee chairs, fill all vacancies occurring in office (except
that the Vice-President shall automatically fill a vacant Presidency), and
create ad hoc committees for special projects when the need arises.
committee, officers or member of the Friends shall have any authority to make
any contract, or incur any indebtedness, obligation or liability in the name
of, or in behalf of, the Friends without the approval of the Board.
treasurer shall receive and disburse all funds of this organization as ordered
by the Board, and shall make a full report of all receipts and disbursements
as may be required. He or she
shall be placed under bond if so ordered by the Board.
quorum of the Board shall be a majority of Board members at the time. In an
emergency, the Board may vote by phone or email.
President may invite up to twelve (12) community leaders to serve on an
Advisory Council for a term of one year.
responsibilities of the Advisory Council members are to individually lend
their names in support of the Friends and provide advice to the President and
Board from time to time. They may also aid with fundraising.
Advisory Council is in no way responsible for the decisions or actions of the
Board, nor is it required to hold meetings.
VIII. Fiscal Policies
books and accounts of this organization shall be kept in accordance with sound
of the net earnings of this organization shall inure to the benefit of any
member, official or individual, and no part of its activities shall involve
attempts to influence legislation, to carry on propaganda, or to intervene in
any political campaign on behalf of any candidate for public office except as
allowed within the meaning of Section 1.501(c)(3) of the Internal Revenue
Code. No Board member shall
receive remuneration for service on the Board.
When authorized by the Board, reimbursement may be made for travel and
other out-of-pocket expenses in discharging official duties.
event of dissolution of the Friends of the Pittsboro Memorial Library, after
payment of, or provision for payment, all debts or liabilities, all assets
remaining shall be turned over to another nonprofit, charitable or educational
organization to be selected by a majority of the Board at the time of such
IX. Meetings of the Membership
shall be at least two regular member meetings of the Friends a year,
customarily one in fall and one in spring.
constitution and by-laws may be amended at any regular or special meeting of
the Friends by a majority of the members present, provided that written notice
of the proposed amendment is sent to each member at least two weeks before the
XI. Parliamentary Procedure
Robert's Rules of Order, Newly Revised, when not in conflict with these by-laws, shall govern the proceedings of this organization.
Home Calendar Friends Library Gallery Join! Newsletter News